Employment Equity

UCountatUBC-letter

Count yourself in by completing the Employment Equity survey.

By completing the Employment Equity survey, you support the university in broadening job opportunities for all employees.  Everyone benefits from a fair and inclusive workplace.

More information on Employment Equity

  • The survey takes only a few minutes to complete
  • Completing the survey is mandatory, although answering all the questions is not
  • Individuals can change or update their information at anytime
  • The census should be completed by all employees but this does not include adjuncts (paid or unpaid), clinical faculty (unpaid), postdocs, students (undergraduate and graduate)
  • Employees can either complete the survey online or by paper

  • Answers provide valuable data on the composition and diversity of UBC's workforce
  • The data helps the university set employment equity goals which can improve its hiring, promotion and retention practices
  • The Census aligns with the purposes of the British Columbia Human Rights Code to “foster a society in B.C. where there are no impediments to full and free participation in the economic, social, political and cultural life of B.C.”, and with UBC’s employment equity program, which follows the guidelines of the British Columbia Human Rights Tribunal Everyone benefits from a fair and equitable workplace

  • Information you provide is collected under the authority of section 26 (a) and (c) of the Freedom of Information and Protection of Privacy Act, and will be treated in strictest confidence
  • Surveys will not be shared with supervisors/managers
  • Paper surveys are to be returned in sealed envelopes to the Equity and Inclusion Office for entry
  • Data collected from the survey is analyzed anonymously; no one is identified by name
  • Questions about the collection and use of the information may be forwarded to the AVP, Equity & Inclusion in the Equity and Inclusion Office

Please note the survey will be communicated widely as available on Workday for all UBC employees starting October 6th. If you would like to update your information prior to that date, please contact us at info@equity.ubc.ca.

If you require assistance to complete the survey, please contact the Equity and Inclusion Office.


Employment Equity at UBC

Employment Equity at UBC

UBC is committed to fairness in employment opportunity. UBC’s Employment Equity measures include the removal of barriers to selection, promotion and training of members of the designated groups.

UBC’s Policy on Employment Equity was approved by the Board of Governors in November 1990, and updated in July 2019, and upholds the principles of individual achievement and merit, and treating equitably all faculty and staff. UBC’s employment equity program to provide a fair and equitable workplace works to identify and eliminate any discriminatory barriers that interfere with employment opportunities in all jobs and at all levels throughout the University.

All employment equity data is aggregated and reported on an annual basis and is available to the public.

The census is confidential, but not anonymous. The information you provide is entered with your employee number on confidential computer records that only the Equity and Inclusion Office can access. The link between your employee number and the information you provide is essential because the Equity and Inclusion Office must update census records when new employees are hired or current employees are promoted or leave the University.

  • Information you provide is collected under the authority of section 26 (a) and (c) of the Freedom of Information and Protection of Privacy Act, and will be treated in strictest confidence
  • The census information will be used only to comply with the Federal Employment Equity Act and Regulations. All census information remains strictly confidential and will not be used or disclosed except to comply with Act 9(3), Regulation 3(6) (b) of the Federal Employment Equity Act, 1995. No individual is ever identified
  • The information you provide will be stored in a secure database accessed only by designated staff in the Equity and Inclusion Office and Planning & Institutional Research (PAIR). IT Personnel from Human Resources Management Systems provide technical support.
  • The information you provide will not form part of your personnel file
  • The census data will not be made available for purposes other than employment equity programs, and will be reported in an aggregate, summarized form which does not identify individuals, to protect your privacy
  • The census data will not be made available to any other organization, though publications of aggregated and summarized reports will be available on UBC’s website
  • Individuals will not be provided with information on others
  • Questions about the collection and use of the information may be forwarded to the AVP, Equity & Inclusion in the Equity and Inclusion Office

The Employment Equity Plan is an important part of the University’s commitment to advance equity and diversity at UBC.  Data from the U Count census that reflects UBC’s current workforce has informed the development of a new Employment Equity Plan.

The UBC's 2019 Employment Equity Plan includes the following four objectives:

  • Review of UBC’s employment policies and practices for discriminatory effect on members of equity groups, design policies and practices that support employment opportunities for equity group members.
  • Develop special measures and reasonable accommodations to achieve and maintain a UBC workforce that is representative of equity groups.
  • Foster and establish a respectful work environment at UBC that supports the successful integration of equity group members.
  • Adopt monitoring and accountability mechanisms to evaluate and adjust UBC’s Employment Equity Program.

The 2019 Plan was developed from a comprehensive Employment Systems Review [hyperlink] completed in 2018 and approved by the Board of Governors in 2019.  The Employment Systems Review was a result of consultations almost 100 representatives of UBC employee groups and associations, and faculty and staff across both campuses.  Additionally, the Employment Equity Plan was sent to the senior Human Resources administrators on both UBC campuses, the Deputy Vice-Chancellor, the Provost and Vice-President, Academic, the Vice-President, Human Resources, and the Vice-President, Students. The Employment Equity Plan was accepted by the UBC Executive on .

The Employment Equity Plan is linked to UBC’s Inclusion Action Plan [hyperlink], which operationalizes the theme of Inclusion in the UBC Strategic Plan.  The plan supports UBC’s Commitment to Inclusion, and places employment equity in the context of a broader and overarching equity strategy for the University.