As communities across UBC come together to mark the end of the year, we’re reminded of the power of gathering – to connect, to reflect and to celebrate what we’ve achieved together. The winter season invites us not only to share joy, but also to reimagine how our gatherings can embody inclusion and belonging for people of all backgrounds, faiths and identities.
Whether you’re planning a team lunch or hosting an end-of-year event, here are some ways to make your holiday gatherings more welcoming for everyone and reflect UBC’s values of and commitments to respect and inclusion.
1. Acknowledge the diversity of winter traditions
The winter months include many cultural and spiritual celebrations such as Christmas, Hanukkah, Kwanzaa, Lunar New Year, Winter Solstice, and more. When planning your event, consider acknowledging this diversity including decorations and food that reflect a range of cultural and/or religious traditions that may coincide.
2. Be mindful of timing and accessibility
Not everyone may be available or comfortable attending events at certain times or locations. Be respectful of religious holidays at this time of year when planning events and meetings. Check the days of significance calendar for some guidance.
Ensure venues and activities are accessible to people with diverse mobility, sensory, and dietary needs by using the accessible events planning resource.
If some team members work primarily remotely – or may not be able to attend in-person – make sure your planning considers these constraints, including scheduling well in advance to allow people to plan to attend in person. If needed, consider hybrid or virtual options so everyone can participate.
3. Consider affordable and sustainable gift-giving options
Not all members of our community observe holidays in the same way – or can afford to participate in gift exchanges or costly activities. Focus on creating space for gratitude, shared reflection or community service. Small gestures, like inviting people to share what brings them joy this time of year, can foster a stronger sense of belonging. If gift-giving will be a part of your celebrations, consider affordable and sustainable options such as consumables.
4. Consider food and beverage inclusivity
Food and drink are often central to how we celebrate, and sharing food in particular can be an important source of connection. But food and drink can also unintentionally exclude some people. When planning menus, consider including a variety of options that reflect different dietary preferences, remember that people can have complex relationships to food, and clearly label ingredients. Inquire about food allergies and dietary restrictions to promote accessible and inclusive events.
When it comes to beverages, remember that not everyone drinks alcohol – for reasons that may include health, faith, culture, or personal choice. Consider making non-alcoholic options equally visible and appealing (for example, mocktails, sparkling water, or festive juices) or host gatherings where alcohol isn’t served or the focus – such as coffee breaks, lunch gatherings or community service activities.
Most importantly, ensure everyone feels comfortable participating – with or without a drink in hand. Celebrations that centre connection over consumption can help create safer, more welcoming spaces for all.
5. Create inclusive office decorations
Decorating can be a joyful way to bring teams together. Strive to help everyone feel included by encouraging decorations that celebrate the season broadly. Invite colleagues to contribute ideas that reflect different cultures and traditions.
Ensure that office spaces remain accessible and make sure decorations do not prevent or block access to public services.
6. Learn and lead with curiosity
Inclusive celebrations begin with awareness – but they deepen through curiosity and conversation. Take time to learn about the cultural and faith-based traditions represented in your team or community. Ask, listen and adapt your plans based on feedback.
7. Reflect and learn for next year
After your event, invite feedback on what worked and what could be improved. Inclusion is a continuous practice and small changes each year can make a big difference.
We hope that this resources provides some timely and useful suggestions on how to foster community and inclusivity at this time of year through encouraging the celebration of the many cultures and faiths on our campuses.