Guidelines

Read the proposal guidelines carefully to assist you in preparing a successful application. Download guidelines (pdf)

Who can apply for funding?

The following are invited to submit proposals to the Equity Enhancement Fund:

  • Any UBC academic or administrative unit
  • Equity committees and equity representatives
  • Unions or Associations
  • Alma Mater Society, UBC Students’ Union Okanagan
  • Graduate Student Society
  • Student clubs or groups
  • Individuals

Applications demonstrating partnerships with other clubs and units will be given preference.

NOTE: Proposals will not be accepted to fund academic research that would be carried out in the normal course of work or study or may be eligible for research funding.

Application Deadline

Download application form (word)

Application Form

Completed application forms (in word or pdf) should be emailed by April 1, 2016 to info@equity.ubc.ca
(Please note applications for 2016 will no longer be accepted.)

Fund Objectives

  • Proposals should have observable and/or measurable benefits to the representation or experiences of historically disadvantaged groups within the UBC community.
  • Priority will be given to proposals that benefit the UBC community and have a continuing effect on enhancing employment or educational equity.
  • Proposals must provide clear rationale and objectives consistent with the University’s Equity and Inclusion mandate and commitments as outlined in Place and Promise
  • All Equity Enhancement Fund initiatives must be in accordance with UBC’s Respectful Environment Statement.

Endorsement

  • The proposal must be endorsed by a Head of Unit or the senior official of an organization ie. Alma Mater Society, Graduate Student Society and UBC Students’ Union Okanagan, union/association or student club. A Head of Unit is the Director of a service unit; Head of an academic department; Director of a centre, institute or school; Principal of a college; Dean; Associate Vice President; University Librarian; Registrar; Vice President; or President.
  • Submissions from the Unions or Associations must be endorsed and signed by the senior official of the organization.
  • Submissions from the AMS, GSS and UBCSUO must be endorsed and signed by the senior official of the organization.
  • NOTE: The person making the endorsement assumes responsibility for monitoring the project and ensuring a final report is submitted.

Reporting

  • Successful recipients are required to submit a report, including financial accounting, to the Associate Vice President, Equity and Inclusion upon completion of the project. The Equity and Inclusion Office will provide a template for this purpose.
  • Funds must be spent within one year of receiving funding. Any unused funds must be reported and returned.
  • The fund recipients are responsible for planning and implementation related to your project, and covering any cost overruns.

Funding Details

  • Proposals up to $25,000 will be considered. Small and large proposals are encouraged. Large proposals may receive partial funding.
  • Funding dispersed: 75% upon announcement and 25% on completion of final report.
  • There are separate funds for the Vancouver and Okanagan campuses.
  • Partnerships between faculties/units/departments/groups are encouraged.
  • Applications should demonstrate some financial contributions (not just in-kind) from faculties, units and clubs.
  • Funding will not be granted for projects that are a normal part of the unit’s responsibilities and operating expenses, or, except in exceptional circumstances, to reinstitute a previously funded project in a unit.
  • Funding is allocated once a year in the last quarter of the fiscal period by the Associate Vice-President, Equity and Inclusion, with advice from the Vice President Strategic Implementation Committee.
  • Fund amount and guidelines will be reviewed annually by the Associate Vice-President, Equity and Inclusion, and the Vice President Strategic Implementation Committee.

Evaluation Criteria

A sub-committee of the Vice President Strategic Implementation Committee with representatives from the Okanagan and Vancouver reviews and evaluates all applications. Their evaluation is based on the following criteria:

  • Strategic Value
    How well does this initiative align with the University’s Equity and Inclusion mandate and commitments as outlined in Place and Promise
  • Enhances Equity, Diversity and Inclusion
    Will this initiative significantly contribute to the enhancement of equity, inclusion, diversity and intercultural understanding at UBC?
  • Outreach
    Does this enhance UBC’s reputation on and off campus? Does it create an opportunity to partner with other UBC units/organizations or with groups outside the university?
  • Community Engaged Activities
    Will this project engage and inspire participation of historically disadvantaged groups within the UBC community?
  • Sustainability
    How can this project be made sustainable beyond the funding period?